AI Privacy Addendum

AI Privacy Policy Addendum

Effective Date: November 25, 2024

This Privacy Policy Addendum provides transparency about how data is processed when interacting with our AI chatbot. We are committed to safeguarding user privacy and ensuring compliance with applicable privacy laws. Below, we outline the data practices and responsibilities associated with this service.

1. Data Collection and Anonymity

The AI chatbot does not require user accounts, sessions, or persistent identifiers. Interaction data is collected only during active chatbot usage and consists exclusively of the text input users provide during their interaction.

  • What We Collect: Chat logs containing user-provided text.
  • What We Do Not Collect: Personal identifiers (e.g., names, emails, IP addresses), location data, cookies, or other metadata.
  • User Responsibility: Users are advised not to share sensitive, private, or personally identifiable information (PII) when interacting with the chatbot.

2. Purpose of Data Collection

The data collected during chatbot interactions is processed solely for the following purposes:

  • Improving the chatbot’s performance, accuracy, and overall user experience.
  • Conducting operational analyses to refine the chatbot’s language processing and response quality.

Data collected is not used for marketing, profiling, or shared with third parties for purposes outside these stated uses.

3. Data Retention Policy

Chat logs are retained for a maximum period of 2 years to support operational improvements. After this period:

  • Logs are securely deleted or anonymized.
  • During the retention period, logs are reviewed to ensure they remain free of sensitive or private data.

Retention practices align with data minimization principles, ensuring only the necessary information is retained for the stated purposes.

4. User Rights

Due to the lack of user accounts or session tracking, chat logs are anonymized and not tied to individual users. As such:

  • Access, deletion, or modification of chat logs is not applicable.
  • Users can freely use the chatbot without fear of their inputs being linked or identified.

If inadvertent sensitive data is shared, we encourage users to contact us immediately so we can take steps to anonymize or remove the relevant logs.

5. Data Security

We employ strict security measures to protect interaction data:

  • Encryption: All chat logs are encrypted during transmission and at rest.
  • Access Control: Access to logs is restricted to authorized personnel for the purposes outlined in this policy.
  • Periodic Audits: Regular reviews of chat logs are conducted to ensure compliance with our data handling principles and to identify and remove inadvertent PII.

6. Legal Basis for Data Processing

Data processing is conducted based on legitimate interest to improve chatbot functionality and provide a better user experience. This approach complies with applicable privacy regulations while prioritizing user anonymity and minimizing data use.

7. Third-Party Providers

The chatbot utilizes upstream AI API providers for its functionality. These providers adhere to strict privacy and security standards, including compliance with laws such as GDPR and CCPA. Interaction data may be processed through these providers during real-time communication, but no identifiable or sensitive information is shared.

8. Opt-Out Mechanism

Users can interact with the chatbot without creating accounts or providing personal information, ensuring full anonymity. Users who wish to avoid data retention altogether should refrain from sharing any sensitive or identifiable data during their interactions.

9. Updates to This Addendum

We reserve the right to update this Privacy Policy Addendum as necessary to reflect changes in operational or legal requirements. Significant updates will be communicated through a notice on our website or chatbot interface. The “Effective Date” at the top of this document will indicate the date of the latest revision.

10. Contact Information

For questions, concerns, or requests related to this Privacy Policy Addendum, please contact us at:

[Insert Contact Email or Form Link]

User Notice

By using the chatbot, you acknowledge that you understand and agree to the data practices outlined in this Privacy Policy Addendum.

Neurofusion Ai